Elements in Medical and Dental Appointment Reminder Cards
Main elements:
Address: Physician, dental, chiropractic, orthodontist or podiatrist complete address, along with the street address, the business name, phone, fax number, website URL
- The dates of the week that your office is open so that the particular day can be checked by the office assistant who is scheduling the appointment. Don’t make the mistake of putting in Monday, Tuesday, Wednesday, Thursday and Friday if there is a possibility that there might be an appointment on Saturday. To be safe, be sure to put in Monday - Saturday, even if your office does not have weekend hours. You never know and it could save you from the expense of having to re-order reminder cards because you are adding weekend appointments.
- Optional: A fill-in or circle area for the physician/doctor/dentist or other health professional with whom the person has an appointment with. You can choose to put in fixed set of names so that the appropriate name can be marked. The problem here is that if you have a frequent staff turnover, that the cards would soon be outdated and that can increase your printing costs. A better approach on the appointment reminder card may be to put just and underline, like: has an appointment with _____________________ so that the appropriate doctor’s name can be written in the fill-in area.
Most offices are going to want a fill-in area for the patient’s name but that’s not always the case. In about 95% of the time the card is going to have an area to fill info for the patient’s name, like “John has appointment” at the very top. This can be particular useful for a family medical or dental office where multiple family members go to the same provider. Putting the patient’s name can avoid any confusion about who has appointment and it is. There may also be privacy issues so that you might not want to put the patient’s name on the card.
The next are to enter is the date of the appointment. This are can be created in several formats:
* a long blank line to fill in the complete date of the scheduled time
* divided areas like: __ - ___ - ___ to enter the date
For the time:
Multiple times for appointments on one card:
Spanish - Dual Language
